Geobadge: HR software for Cooperatives
Geobadge is the software designed for production service and labor cooperatives and social cooperatives.
An effective solution for managing workers who carry out their activities in different locations and for a specific period of time.
The platform offers real-time hour analysis and tracking functions, providing a valuable aid to optimal staff management.
Geobadge for cooperatives discover how to simplify the management of your staff!
ACTIVITY DETECTION.
You can use attendance time stamps, activity time stamps, or both. If you use activity time stamps, attendance can be detected automatically.
By creating clients, services, locations and activity types, your workers will be able to stamp activities in your company and at your clients. In this way your company gets an activity reporting system that also allows you to evaluate the work done by individual resources.
ANALYSIS HOURS FOR BILLING
Discrepancies between the hours reported by your workers and those tracked by your clients will be just a memory.
With Geobadge, the data are certain and reliable: the billing analysis module allows you to analyze and tally the activities performed by your workers that are useful for billing contracts to clients.
requests for vacations and leaves
Avoid your workers' vacation and leave requests being communicated verbally, with sheets of paper or with emails and messages.
With Geobadge's vacation and leave request form , workers submit absence requests directly from the app or portal in seconds. The approval flow is fully customizable to your company's needs and authorization levels. Forget unnecessary steps, mistakes and constant email exchanges.
Communicating with workers has never been easier
DOCUMENTS
Store and browse documents (contracts, IDs, training certificates and all workers' documents) in one platform. Every worker will be able to consult their documents, either directly from the app or by logging into the restricted area.
PAYROLL AND CU
Say goodbye to paper delivery of paychecks and CUs. The software automatically splits pay slips by tax code and delivers them in less than a minute to each worker. Thanks to statutory reading confirmation, delivering paychecks has never been easier.
BACHECA
Take advantage of the bulletin board feature for business communications. Choose recipients and settings for new message notification. In real time, check who has opened the communication and who hasn't yet.
Success Stories
Hamal - Social Services
Coseva - Cleaning and Multi-Services
Orso Blu - Multi-service company
Parmaservice - Multi-service company
The cooperative operates in various service sectors, with diverse organizational needs and staff assigned to different activities.
Within a year, the workforce grew from 125 to 225 employees—a significant increase that, without a structured system for tracking attendance and activities, would have greatly increased organizational complexity.
Before Geobadge was introduced, attendance was managed exclusively using paper forms. The main challenge was collecting the documents and, in some cases, even ensuring the data was legible, which slowed down the verification process and the monthly processing of hours.
The adoption of Geobadge has thus accompanied and supported the cooperative’s expansion, preventing administrative complexity from growing in proportion to the increase in staff.
The cooperative had never implemented time-tracking software.
The biggest challenge was finding a solution that could adapt to the various types of services they manage. Following a recommendation from another cooperative that was already a client, they decided to try Geobadge.
From the very beginning, the experience has been positive, both in terms of usability and adaptability to various operational contexts.
The features that had the greatest impact were:
- Simple and quick digital clock-in for employees
- Over 1,000 managed services: in such complex environments, simply clocking in isn’t enough—activity tracking is essential
- Detailed analysis of hours worked, which is essential for monthly management and reporting to clients.
The transition from paper to digital has eliminated the challenges associated with manually collecting attendance sheets and has significantly reduced errors and inaccuracies.
The time savings have been so significant in day-to-day operations that it is difficult to quantify them precisely.
The most tangible improvements include:
- Faster attendance tracking
- Greater accuracy in the analysis of monthly hours
- Greater control during a period of rapid organizational growth
The implementation of the system has accompanied and supported the growth in staff, preventing administrative complexity from increasing proportionally.
They describe the support team asalways being available and quick to respond.
The initial phase of adopting the platform was particularly well-received: the team provided clear explanations, addressed any concerns, and guided the cooperative through the implementation process.
The company operates in themultiservice and logistics sector, with staff stationed at numerous job sites.
As part of a broaderinitiative to digitize business processes, the implementation of Geobadge has begun at one of the group’s operational sites, where approximately350 workers—primarily employed in cleaning services—are managed.
Before digitization, attendance was tracked usingpaper calendars.
This system involved:
- Time-consuming and labor-intensive manual tasks for the administrative office
- Difficulty in quickly assessing the status of construction sites
- Lack of accuracy in attendance tracking
With so many workers and multiple job sites to monitor, the paper-based system was becoming increasingly difficult to manage.
The goal was to implement a system that would make attendance trackingfaster and more accurate, overcoming the limitations of paper-based management.
Geobadge was chosen becauseit aligns with the office’s operational needs, allowing not only for attendance tracking but also formore precise management of clients and projects—a critical aspect for a multi-service company with staff spread across multiple job sites.
The feature that has had the greatest impact is the ability toview daily attendance data for each construction site.
This allows you to:
- Quickly check who is present at the various work locations
- Identify any anomalies or omissions
- Manage daily attendance in a much more streamlined way
Digitization has completely replaced a manual process, making the workflow muchsimpler and more reliable.
After the initial setup and launch phase, attendance tracking has becomesignificantly faster and more accurate than the paper-based system.
The most tangible benefit is the ability tomonitor attendance on a daily basis at every single job site, thereby improving operational organization andreducing the time spenton administrative tasks.
The support is described asefficient, with timely assistance throughout the various stages of the platform's implementation and use.
Orso Blu Impresa Cooperativa Sociale is a Type B social cooperative that employs nearly 1,000 workers.
The cooperative provides outsourced services to companies and public agencies, with a strong focus on helping disadvantaged or vulnerable individuals find employment.
The services offered are very diverse:
- Residential and commercial cleaning
- sanitization and facility management
- logistics and warehouse management
- portage and transportation
- call centers and reception desks
- food service
- landscaping maintenance
- environmental services and waste management
This operational model involves complex personnel management, with workers spread across numerousdepartments, clients, and job sites.
Before Geobadge was introduced, the cooperative used multiple tools to manage scheduling, attendance, and time tracking across its various services and job sites.
Over time, this setup had become increasingly difficult to maintain: some tools were no longer being developed or supported, while others did not fully meet the cooperative’s operational needs.
Orso Blu therefore needed a solution capable of:
- reduce the time required to handle administrative tasks;
- minimize errors in data collection and management;
- maintain a high level of operational flexibility;
- adapt to the numerous scenarios associated with the variousnational collective bargaining agreementsand the many services managed.
The goal was to identify a modern platform that wouldcentralize and streamline HR management while maintaining the flexibility required for a complex environment such as the third sector.
Geobadge was chosen primarily for two reasons:the system’s flexibility andthe development team’s willingness to collaborate in finding solutions tailored to our operational needs.
The opportunity to work with the team to implement useful features has allowed us to incorporate some of the most popular aspects of the previous system into Geobadge.
Today, Orso Blu makes extensive use of Geobadge, leveraging various modules of the platform:
- HR management
- time and attendance tracking via app
- planning of activities and services
- expense management
- exporting data to the payroll system
- document management (currently being implemented)
One of the most popular modules is thescheduling module, which allows you to organize your work more efficiently across different services and job sites.
One of the most notable features isthe time-clock app, which is intuitive and quick to use.
The platform also allows for the effective management of the numerous scenarios associated with the variouscollective bargaining agreements in effect.
The main perceived benefit is the use ofmodern, user-friendly software, both for employees and HR staff.
The cooperative is gradually expanding the use of the platform to all operational management processes.
The support team is described ascollaborative and responsive, with a strong commitment to addressing support tickets and developing technical solutions.
The team’s ability toevaluate and propose alternative solutions to tailor the system to the cooperative’s needs is particularly appreciated.
The company operates ona contract basis, with approximately 200 employees spread across various work sites.
The priority was not only to accurately track attendance, but to do so in a waythat was as unobtrusive as possible for the customerswith whom the staff works on a daily basis.
Previously, two management systems had been tested, one of which was developed specifically for the company. Despite the customization, the solution proved to be overly complex, cumbersome to use, and ineffective at accurately tracking hours worked.
Attendance tracking was overseen by managers and site supervisors, with an inevitable margin of error, while shift scheduling was handled manually, with individual notifications sent to workers. With 200 employees, the process had become burdensome and unsustainable.
Geobadge was chosen for one clear reason: to find anautomated, simple systemthat fits the context of the contract.
The ability to usetags and QR codeshas made it possible to implement an effective tracking system without requiring customers to use fixed, intrusive devices.
The platform's simplicity set it apart from the software we had tested previously.
The feature that had the greatest impact was theautomatic detection of entries and exits.
This made it possible to:
- reduce the margin of error
- eliminatethe need for constant manual checks
- centralizedata in real time
- streamlineshift management
Future integration with the XML file for labor consultants will enable further optimization of administrative workflows.
After just two months of use, the company has already seen a10% reduction in HR department time, with projections indicating that this could reach up to 50% thanks to the full automation of payroll processes.
But the benefits aren't limited to the HR department.
Employees also welcomed the change, noting:
greater clarity in tracking hours worked
more transparency on pay stubs
all available information in a single app
This has improved not only internal organization but also the perception oforder, transparency, and professionalism.
The support is described as accurate and prompt.
The helpfulness and clarity of the explanations provided during the initial phasefacilitated the adoption of the system in a complex and distributed environment.
From attendance to billing your customers: is all possible thanks to Gescoop!
Geobadge also offers the Gescoop add-on module specifically for cooperatives to manage the following processes:
- Enter member, worker, client and candidate master data in a complete manner.
- Manage training courses, medical examinations, contract deadlines, non-EU workers including the creation of automatic alerts for users and workers.
- Create all documentation for both worker and member management (employment contracts, extensions, conversions, letters of association, minutes, etc.).
- Create Xml files to execute hires, terminations, extensions, and contract conversions to employment centers.
- Prepare data to generate pay slips by sending them to major Italian payroll software.
- Automatically generate customer invoices, supplier invoices and manage payment schedules.
- Import data from payroll software and make Workers' payments via SEPA file
- Obtain customer profitability statements to analyze detailed costs and revenues by company/branch/client/contractor/worker.
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