Expense report management software
The expense report management software that allows you to upload, approve, store, and search for expense reports on a single platform. Reimbursement requests are sent by employees via the Geobadge app and managed with customizable approval workflows, ensuring a fast and comprehensive process. Thanks to compliant substitute storage, the system allows you to dematerialize every document and permanently empty paper archives.
Digitizing receipts with AI
As simple as taking a picture
Allow your employees to submit expense claims directly from the app: simply take a photo of the receipt or tax document. The artificial intelligence of our expense report program automatically recognizes and fills in all the necessary fields, from the date to the amount. It is the ideal solution for digitizing receipts and for those who manage expense reports and frequent travel, want to replace paper documents without the risk of losing the original receipts.
No more transcription errors and missing data
Autocomplete drastically reduces typing errors and inaccuracies. If specific data is missing, the employee can easily add it before submitting the request, ensuring that each expense report is complete and correct right from the start. This step is essential to ensurelegally compliant filing from the moment the data is acquired.
Mileage reimbursements
Set the mileage rate and manage reimbursements
Enter the rates for each employee or group and let Geobadge do the rest. Employees will only need to indicate the number of kilometers traveled during their trip, and the system will automatically calculate the exact reimbursement amount, eliminating any possibility of error.
Approval process
Adapt expense report approval workflows to your company structure
Every expense report in a company has its own rules. That's why Geobadge allows you to fully customize the approval process. Create specific templates with one or more approval levels (e.g., team leader > department manager > HR) and assign the correct workflow to employees. The management system for expense reports and reimbursements increases transparency, speeds up operations, and gives you full control over every single request. This way, expense report and reimbursement management becomes fast, immediate, and transparent, ensuring full control over every single request.
Reports ready for administration and payroll
A single, error-free summary.Approved expenses and mileage reimbursements are consolidated into a monthly summary report to be sent to your advisors, simplifying the entire process of collecting data for generating payslips and administrative control.
Substitute storage in accordance with document regulations
Complete digitization and legal validity: all in one software package
Geobadge manages the substitute storage of expense reports and receipts , making the entire process digital, secure, and immediate. The service guarantees the full legal validity of the documents, ensuring that each file retains authenticity, integrity, readability and availability over time.
The great advantage isautomation: the system manages the electronic storage of expense reports , minimizing manual procedures. Ensure full compliance with thelegal requirement for ten-year storage, with an archive that is always available and permanently eliminating paper originals.
01
Sent
Sending data is quick and easy for employees thanks to the Geobadge app.
02
Approved
View, edit, correct, and approve the request. The entire workflow is customized and monitored.
03
Preserved
Send directly to storage. The expense report will be stored in accordance with the law for 10 years.
Business expense management software designed to truly simplify
Geobadge reduces the operational burden of expense reports, eliminating manual tasks, errors, and wasted time. A streamlined and controllable process for employees, managers, and the administrative office.
Simplified shipping and receipts always available
Employees can enter their expenses in just a few moments: receipts are scanned immediately and remain accessible at all times, preventing loss and delays in reporting.
Consistent and verifiable reimbursements
Every reimbursement follows clear and consistent company criteria. This eliminates subjective interpretations, reduces disputes, and ensures correct amounts from the outset, without recalculations or interventions at the end of the month.
Quick and contextualized approvals
Managers approve with all the necessary information already available. Decisions become immediate, without requests for additional information or unnecessary steps, ensuring greater continuity in the work of the teams.
Orderly and stress-free monthly management
Approved expenses are fed into a structured flow ready for payroll. No last-minute rush, no time-consuming checks: the process remains under control and is completed more quickly.
DISCOVER ALL THE FEATURES OF GEOBADGE
Entering orders
Assigning workers
Comparison of planned and detected
Attendance tracking
Activity tracking
Various timekeeping scenarios
Hours analysis for payroll
Hours analysis for billing
Customized reports
Vacation and leave request
Approval process
Shared calendar
Expense collection with A.I.
Mileage reimbursements
Substitute archiving in accordance with regulations
Round and subdivide by cause
Print PDF payroll office
Create payroll software file
Payroll sorting
Payroll delivery
Reading notifications
Expiration date filing
Secure sharing
Entry with A.I.